July 26

Beat Procrastination With Efficient To-Do List Software

To Do ListI don’t know about you, but I’m a master procrastinator. I’m also a list-maker.

Former co-workers branded me as the “Queen of the Postit®” because I always had dozens and dozens of Postit® notes all over my desk. Appointment reminders. Mini To-do lists. A grocery list of things to pick up on the way home. Stuff like that. Unfortunately, it was a disorganized mess and, in spite of my best efforts, I had a terrible time keeping up with all those lists.

I still use Postit® notes an awful lot but I’m no longer the Queen. I’ve found a better way to manage my lists and get things done. It’s a software program called Efficient To-Do List and I can’t get through a day without it. Literally can’t! Everything I need to do on any given day is in this program and, because of it, I’m now an organized person who gets things done on time, everyday… Well, most of the time anyway.

It’s even eliminated a lot of my procrastination because I find myself motivated to complete tasks just for the little thrill of checking it off and watching my list get smaller. I know, I know. I’m a little weird.

Efficient To-Do List comes in a Lite version and a Pro version. Both are great products.  Both Lite and Pro versions also have a portable option to download and run from a USB flash drive, great for having your to-do list on the go.

Unlike the free or Lite versions of other to-do list software, Efficient To-Do List Lite doesn’t limit the number of items you can add to your list. It also doesn’t restrict other important features, like setting reminders, prioritizing tasks, searching your lists, and doing backups. You can also import and export to do lists, password protect your lists, and filter by current week, current month, overdue, not overdue, and high priority.

Then there is the Pro version, my personal favorite. With the Pro version, you can create Groups or Folders and sort your lists into those Groups, taking organization one step further. Now I can work on the tasks in a specific area, like paying bills, and not have my list cluttered with all the tasks from other areas. Each Group can also be customized to show only the columns I need for that group. After all, who needs a due date on their grocery list?

The only feature not available in either version is the ability to filter for the current day. I would like to be able to see a list of just the things I need to do today. I can get around this limitation by using the search feature to show only tasks with today’s date, but it takes a lot more effort and you can’t exclude items that have already been checked off the way you can in the main filtered view.  However, even with this one limitation, it’s still an amazing piece of software and if enough people ask for a “current day” filter, I’m sure they’ll consider adding it to a future version.

Here are some of the other things you can do with the Pro version:

  • Create hierarchical sub-tasks, which is very helpful for large projects that need to be broken down into smaller parts.
  • Add comments to tasks.
  • Add attachments to tasks.
  • Create lists that are read-only.
  • See your list in card view. Great for those of you who are visual types.

There are so many great things you can do with this software, I can’t possibly list them all. I suggest you go to their website and try one of the versions for yourself. The free version is great, but you can try a fully functioning Pro version free for 30 days. I know you’ll like it and you can’t beat the price if you decide to buy it. Just $24.95 for a single license that allows you to install it on up to three computers. Yup, that’s right, THREE! How’s that for value?

Now that you know my secret for staying organized and beating procrastination, I’d love to know your secret. How do you do to keep up with everything you have to do?


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Posted July 26, 2010 by Ven in category "Advice", "Product Reviews", "Reviews