July 26

Beat Procrastination With Efficient To-Do List Software

To Do ListI don’t know about you, but I’m a master procrastinator. I’m also a list-maker.

Former co-workers branded me as the “Queen of the Postit®” because I always had dozens and dozens of Postit® notes all over my desk. Appointment reminders. Mini To-do lists. A grocery list of things to pick up on the way home. Stuff like that. Unfortunately, it was a disorganized mess and, in spite of my best efforts, I had a terrible time keeping up with all those lists.

I still use Postit® notes an awful lot but I’m no longer the Queen. I’ve found a better way to manage my lists and get things done. It’s a software program called Efficient To-Do List and I can’t get through a day without it. Literally can’t! Everything I need to do on any given day is in this program and, because of it, I’m now an organized person who gets things done on time, everyday… Well, most of the time anyway.

It’s even eliminated a lot of my procrastination because I find myself motivated to complete tasks just for the little thrill of checking it off and watching my list get smaller. I know, I know. I’m a little weird.

Efficient To-Do List comes in a Lite version and a Pro version. Both are great products.  Both Lite and Pro versions also have a portable option to download and run from a USB flash drive, great for having your to-do list on the go.

Unlike the free or Lite versions of other to-do list software, Efficient To-Do List Lite doesn’t limit the number of items you can add to your list. It also doesn’t restrict other important features, like setting reminders, prioritizing tasks, searching your lists, and doing backups. You can also import and export to do lists, password protect your lists, and filter by current week, current month, overdue, not overdue, and high priority.

Then there is the Pro version, my personal favorite. With the Pro version, you can create Groups or Folders and sort your lists into those Groups, taking organization one step further. Now I can work on the tasks in a specific area, like paying bills, and not have my list cluttered with all the tasks from other areas. Each Group can also be customized to show only the columns I need for that group. After all, who needs a due date on their grocery list?

The only feature not available in either version is the ability to filter for the current day. I would like to be able to see a list of just the things I need to do today. I can get around this limitation by using the search feature to show only tasks with today’s date, but it takes a lot more effort and you can’t exclude items that have already been checked off the way you can in the main filtered view.  However, even with this one limitation, it’s still an amazing piece of software and if enough people ask for a “current day” filter, I’m sure they’ll consider adding it to a future version.

Here are some of the other things you can do with the Pro version:

  • Create hierarchical sub-tasks, which is very helpful for large projects that need to be broken down into smaller parts.
  • Add comments to tasks.
  • Add attachments to tasks.
  • Create lists that are read-only.
  • See your list in card view. Great for those of you who are visual types.

There are so many great things you can do with this software, I can’t possibly list them all. I suggest you go to their website and try one of the versions for yourself. The free version is great, but you can try a fully functioning Pro version free for 30 days. I know you’ll like it and you can’t beat the price if you decide to buy it. Just $24.95 for a single license that allows you to install it on up to three computers. Yup, that’s right, THREE! How’s that for value?

Now that you know my secret for staying organized and beating procrastination, I’d love to know your secret. How do you do to keep up with everything you have to do?

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June 30

TweetDeck vs Digsby: A Close Competition

Digsby LogoOf all the Twitter clients I tried, Digsy was the one that almost stole me away from using TweetDeck, which is surprising considering Digsby was the most lacking in features of all the clients I tried. I used Digsby for several months before making the switch to TweetDeck and still alternated back and forth between the two for while after that. Even now, there are days when I’m tempted to use Digsby just to get a break from the annoying TweetDeck chirp.

Here are a few of the benefits of using Digsby:

  • Handles multiple accounts for Twitter, Facebook, MySpace and LinkedIn
  • Ability to open separate columns for each account, resize them, and move them to any position on the screen.
  • Completely customizable appearance with skins.
  • Ability to customize the notification sounds (big, big, BIG plus for me).
  • Can be used for instant messaging and email as well as for managing social network accounts
  • Less memory usage than TweetDeck

Unfortunately, as much as I loved the ability to customize the look and feel of Digsby, there were too many features I needed that it just didn’t have and ultimately those missing features drove me to TweetDeck. Here are some of the features Digsby didn’t offer:

  • No ability to create saved searches in columns so I could monitor subjects that are of interest to me.
  • No way to save the position and sizes of the columns for each account when opened and positioned on the screen. Each time I started the program, I would have to reopen the columns, re-size them and reposition them on the screen again.
  • Each column opened took up space on my taskbar.
  • Not able to view, follow, or unfollow Twitter profiles without going to the Twitter website and logging into one of the accounts.
  • No ability to handle images or video within Digsby.
  • No ability to post messages to multiple accounts at the same time.

I think the part of Digsby that most impressed me was the customization features. I love being able to customize the look and sound of my software to match my personality. With Digsby, you can do that. With TweetDeck, you can’t.

I hope the developers of TweetDeck are listening and will someday add more customization options to their software. If they do that, they will be almost unbeatable as a Social Networking client. For TweetDeck competitors, here’s your chance. If you can have all the features of TweetDeck AND add the ability to customize font size, column size and positioning within the program screen, colors and notification sounds, you’ll knock TweetDeck out of the park.

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June 22

Review: Why TweetDeck Works For Me

TweetDeck Logo Do you have multiple Twitter accounts? How about a Facebook account or two? MySpace? LinkedIn? Foursquare?

If you’re like me, you probably have multiple accounts at several of these sites and keeping up with them can easily become overwhelming. In the past few weeks I’ve tested several different options for managing those accounts without logging in and out of each one on a daily basis. Here are just a few of the options I’ve tried:

  • Digsby
  • Twhirl
  • HootSuite
  • Seesmic Desktop
  • and, of course, TweetDeck

I am primarily a Twitter user, but do have accounts on some of the other sites and after much tinkering and testing under my normal usage patterns, TweetDeck has emerged the winner. Although there are a few things about TweetDeck I would change if I could (annoying chirp notification anyone?), overall, the features have worked out well for me and allowed me to do everything I need to do in the most simple and organized way.  The following features were the most important to me:

  • The ability to update multiple accounts on multiple sites with a single update.
  • The ability to manage twitter retweets, replies, follows, unfollows, & direct messages directly from TweetDeck.
  • The ability to view YouTube videos, images from multiple image services, and twitter profiles directly from TweetDeck
  • The ability to create and save searches, allowing me to monitor subjects that are of interest to me.
  • The ability to schedule posts for a future date.
  • The ability to filter out unwanted posts or data using the global filter.
  • The ability to preview short URLs to know where the link goes before I click on it.
  • The ability to control and eliminate most Twitter spam.

There are many more features that I enjoy and will probably find myself using more and more as I continue to learn about TweetDeck.

If you’re interested in knowing why I chose TweetDeck over some of the other options I tried, be sure and check back over the next few weeks. I will be posting comparisons between TweetDeck and each of the other options I tried, along with my reasons for ruling them out.

If you know of any other options I should try, please post a comment and tell me about them. I’m always open to trying new things. I’d also love to hear about what works for you. How do you keep up with your accounts?

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